If you know professional pollsters who are able to analyze polling data and travel to Bishkek for presentations in both English and Russian, please pass along this RFP from the International Republican Institute. The RFP will also be posted on IRI's website ( Protected content ) in coming days.
Forgive the rough formatting below - a PDF version of the RFP can be found on IRI's website.
REQUEST FOR PROPOSALS
Procurement Number: EA15KG01a
Open Date: July 21, Protected content
Questions Deadline: August 3, Protected content , 6:00PM, U.S. Eastern Time
Closing Deadline: August 21, Protected content , 6:00PM, U.S. Eastern Time
Geographical Area Restrictions: USAID Geographical Code 935
Point of Contact: Victoria Yue
Assistant Program Officer, Eurasia
Protected content , Protected content
Background: The International Republican Institute (IRI) is a nonprofit, nonpartisan, organization dedicated to advancing freedom and democracy worldwide. Since Protected content , IRI has worked to develop democratic institutions and ideals, carrying out a variety of international programs to promote freedom, self-government and the rule of law worldwide. IRI provides technical assistance in the areas of political party strengthening, developing civic institutions and open elections, promoting democratic governance and advancing the rule of law.
IRI conducts biannual surveys of public opinion in Kyrgyzstan to inform political parties and local stakeholders on issues relevant to constituents. IRI will employ a local research firm to field a survey of 1,500 respondents and a professional pollster to analyze and present the polling results. IRI is planning to conduct two nationwide polls within the period of performance.
Period of Performance: September 1, Protected content April 30, Protected content
Statement of Work: For each survey, analyze and present the results of a 1,500 respondent poll. Submit the polling data analysis and poll presentation to IRI in the form of PowerPoint presentation in both Russian and English. Present the polling data to IRI and stakeholders in Bishkek in the form of consultations in Russian and English.
Technical Proposals must include the following criteria:
Scope of work:
• Review of the questionnaire drafted by IRI;
• Review of the sampling plan (1,500 respondents);
• Review, tabulation and cross-tabulation of polling data collected by the local polling firm;
• Submit the polling data to IRI in the form of PowerPoint presentation in both Russian and English;
• Present the polling data in Bishkek in the form of consultations in Russian and English (up to 15 consultations);
• Present polling data to IRI and other select groups as indicated by IRI;
• Participate in meetings with USAID/U.S. Embassy in Bishkek and IRI partners as necessary;
• Securely assemble and tabulate all data immediately following receipt of data;
• Compose data analysis report in English.
• Poll presentations
• Data analysis reports
• The first page of the proposal must show the following:
o The name, address, and telephone and facsimile numbers of the bidder (and electronic address if available);
o A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items for which prices are offered;
o Names, titles, and telephone and facsimile numbers, and electronic addresses of persons authorized to negotiate on the bidder’s behalf with IRI in connection with this RFP; and
o Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.
• Bidders shall provide details of their establishment and office addresses.
• Bidders shall provide a list of at least five previously executed contracts of a similar nature for the last three years along with the contact details. IRI may contact to the firm as reference check.
Cost Proposals must include the following criteria:
• Flat rate (for above Scope of Work) for one survey of 1,500 respondents.
• Cost per additional poll presentation (if a limit exists).
• Estimated travel costs to Bishkek Protected content including travel days)
Pricing information supplied with the proposal must follow the format of the table below and be valid for at least Protected content days after the due date for proposal submission. All one-time and recurring costs must be fully described in the proposal. Rates should be quoted, inclusive of all but showing separately, costs of inspection, services, transportation, taxes, import duties if any and other levies.
Unit/Deliverable Unit Cost Number of Units Total
Evaluation and Award Process:
• Proposals will be evaluated by IRI for compliance with administrative requirements, previous experience of similar projects by the Bidder, technical capacity, the qualifications of the personnel for the project, and prices. IRI may contact Bidder’s previous clients and may obtain any information related to other projects that the bidder has executed. IRI may contact any bidder for clarification or additional information, but bidders are advised that IRI reserves the right to make decisions based solely on the information provided with the proposals. IRI may but is not obligated to conduct additional negotiations prior to issuance of a contract, and may at its sole discretion elect to issue contracts to one or more bidders.
• Mathematical errors will be corrected in the following manner: If a discrepancy exists between the total price proposed and the total price resulting from multiplying the unit price by the corresponding amounts, then the unit price will prevail and the total price will be corrected. If there were a discrepancy between the numbers written out in words and the amounts in numbers, then the amount expressed in words will prevail. If the bidder does not accept the correction, the offer will be rejected.
• IRI may determine that a bid is unacceptable if the prices proposed are materially unbalanced between line items or sub-line items. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A bid may be rejected if IRI determines that the lack of balance poses an unacceptable risk.
• IRI will conduct a Technical/Price Weighted evaluation and source selection based on evaluation factors listed below. Technical evaluation factors have a total of Protected content price evaluation has a total of 40 points. These factors will serve as the standard against which all technical information will be evaluated, and identify the determination factors that bidders should address. IRI intends to evaluate bidders’ proposals in accordance with the Statement of Work of this RFP and make an award to the Bidder achieving the highest combined score proposal (technical and cost), demonstrating both technical compliance and price reasonableness.
• If a cost realism analysis is performed, cost realism may be considered in evaluating performance or price.
Evaluation of Proposals:
• The proposals will be evaluated by a technical evaluation committee using the criteria shown below. When evaluating the competing proposals, IRI will consider the written technical/capability information provided by the bidders, and any other information obtained by IRI through its own research.
• The criteria listed below are presented by major category, so that bidders will know which areas require emphasis in the preparation of their proposals.
• IRI will evaluate Bidders’ proposals in accordance with the technical criteria and weightage shown in the table below. A total Protected content are assigned according to the following criteria:
Cost, including estimated travel costs 40
Relevant regional experience 25
English and Russian language proficiency 15
Estimated project timeline 20
Evaluation and Award Timeline:
July 21, Protected content August 3, Protected content PM U.S. Eastern Time August 21, Protected content PM U.S. Eastern Time August 22, Protected content August 24, Protected content
Solicitation Opens Questions Deadline Solicitation Closes Evaluation of Bids Winning Bidder Notified
Quotes must be submitted via email to Victoria Yue, Assistant Program Officer, Eurasia, at Protected content with the subject line “RFQ Eurasia – Protected content . Hard copies of bids must be submitted in sealed envelopes to attention of Victoria Yue at Protected content street NW, suite 700, Washington, DC Protected content marked “RFQ Eurasia – Protected content . Faxed proposals will not be considered.
RFP Terms and Conditions:
• Prospective Bidders are requested to review clauses incorporated by reference in the section “Notice Listing Contract Clauses Incorporated by Reference”.
• IRI may reject any or all bids if such is within IRI’s interest.
• Bids must be submitted in English.
• Payment will be made upon receipt of invoices and deliverables/services in USD by way of wire transfer.
• Proof of costs incurred, such as but not limited to receipts, pictures and financial documents may be requested during and for up to three years after the end of the contract period.
• The Bidder’s initial bid should contain the Bidder’s best offer.
• IRI reserves the right to make multiple awards or partial awards if, after considering administrative burden, it is in IRI’s best interest to do so.
• Discussions with Bidders following the receipt of a bid do not constitute a rejection or counteroffer by IRI.
• IRI will hold all submissions as confidential and submissions shall not be disclosed to third parties. IRI reserves the right to share bids internally, across divisions, for the purposes of evaluating the bids.
• For any currency conversion, the exchange rate to US Dollars listed on oanda.com on the closing date of this solicitation shall be used.
Notice Listing Contract Clauses Incorporated by Reference
IRI is required to make the subcontractor subject to the clauses of the prime award. This subcontract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Where “flow-down” to the subcontractor is appropriate and applicable, references to “USAID” shall be interpreted to mean “IRI”, “Recipient” to mean “Contractor”, and “Subrecipient” to mean “lower-tier subrecipients”. Included by reference are 2 CFR Protected content USAID Standard Provisions for Non-US Non-governmental Organizations.
Issuance of this RFP does not constitute an award commitment on the part of IRI, nor does it commit IRI to pay for costs incurred in the preparation and submission of a quotation.
The following certificates need to be signed by all Bidders. These certifications are an integral part of the quotation/proposal. Please print them off and send back to us with your proposal after signature on each certificate. They are:
• Certification Regarding Terrorist Financing
• Narcotics offenses and drug trafficking- key individual certification
• Certification regarding debarment, suspension, ineligibility and voluntary exclusion lower tier covered transactions
• Conflict of interest statement
• Lobbying disclosure
• Authorized Individuals
• Taxpayer Identification Number
• DUNS Number
Certification Regarding Terrorist Financing, Implementing Executive Order Protected content
By signing and submitting this offer/proposal/application, the prospective offeror/contractor/recipient provides the certification set out below:
1. The offeror/contractor/recipient, to the best of its current knowledge, did not provide, within the previous ten years, and will take all reasonable steps to ensure that it does not and will not knowingly provide, material support or resources to any individual or entity that commits, attempts to commit, advocates, facilitates, or participates in terrorist acts, or has committed, attempted to commit, facilitated, or participated in terrorist acts, as that term is defined in paragraph 3.
2. The following steps may enable the offeror/contractor/recipient to comply with its obligations under paragraph 1:
a. Before providing any material support or resources to an individual or entity, the offeror/contractor/recipient will verify that the individual or entity does not (i) appear on the master list of Specially Designated Nationals and Blocked Persons, which is maintained by the U.S. Treasury’s Office of Foreign Assets Control (OFAC), (ii) the Canadian government list of terrorist entities can be found at the following web addresses, or (ii) is not included in any supplementary information concerning prohibited individuals or entities that may be provided by IRI to the offeror/contractor/recipient.
b. Before providing any material support or resources to an individual or entity, the offeror/contractor/recipient also will verify that the individual or entity has not been designated by the United Nations Security (UNSC) sanctions committee established under UNSC Resolution Protected content “ Protected content [individuals and entities linked to the Taliban, Usama bin Laden, or the Al-Qaida Organization] and subject to economic sanctions imposed by Canada or the United Nations under the Special Economic Measures Act (SEMA), S.C. Protected content , c. 17, the United Nations Act (U.N. Act), S.C. Protected content , c. U-2, the Export and Import Permits Act, S.C. Protected content , c. E-19.
c. To determine whether there has been a published designation of an individual or entity by the Protected content and the Government of Canada, the offeror/contractor/recipient should refer to the consolidated list available online at: Protected content and Protected content
d. Before providing any material support or resources to an individual or entity, the offeror/contractor/recipient will consider all information about that individual or entity of which it is aware and all public information that is reasonably available to it or of which it should be aware.
e. The offeror/contractor/recipient also will implement reasonable monitoring and oversight procedures to safeguard against assistance being diverted to support terrorist activity.
3. For purposes of this Certification –
a. “Material support and resources” means currency or monetary instruments or financial securities, financial services, lodging, training, expert advice or assistance, safehouses, false documentation or identification, communications equipment, facilities, weapons, lethal substances, explosives, personnel, transportation, and other physical assets, except medicine or religious materials.”
b. “Terrorist act” means –
i. an act prohibited pursuant to one of the 12 United Nations Conventions and Protocols related to terrorism (see UN terrorism conventions Internet site: Protected content or
ii. an act of premeditated, politically motivated violence perpetrated against noncombatant targets by subnational groups or clandestine agents; or
iii. any other act intended to cause death or serious bodily injury to a civilian, or to any other person not taking an active part in hostilities in a situation of armed conflict, when the purpose of such act, by its nature or context, is to intimidate a population, or to compel a government or an international organization to do or to abstain from doing any act.
c. “Entity” means a partnership, association, corporation, or other organization, group or subgroup.
d. References in this Certification to the provision of material support and resources must not be deemed to include the furnishing of IRI funds or IRI-financed commodities to the ultimate beneficiaries of IRI assistance, such as recipients of food, medical care, micro-enterprise loans, shelter, etc., unless the offeror/contractor/recipient has reason to believe that one or more of these beneficiaries commits, attempts to commit, advocates, facilitates, or participates in terrorist acts, or has committed, attempted to commit, facilitated or participated in terrorist acts.
This Certification is an express term and condition of any agreement issued as a result of this offer/proposal/application, and any violation of it will be grounds for unilateral termination of the agreement by IRI prior to the end of its term.
Key Individual Certification Narcotics Offenses and Drug Trafficking
I hereby certify that within the last ten years:
1. I have not been convicted of a violation of, or a conspiracy to violate, any law or regulation of the United States or any other country concerning narcotic or psychotropic drugs or other controlled substances.
2. I am not and have not been an illicit trafficker in any such drug or controlled substance.
3. I am not and have not been a knowing assistor, abettor, conspirator, or colluder with others in the illicit trafficking in any such drug or substance.
Date of Birth:
1. You are required to sign this Certification under the provisions of 22 CFR Part 140, Prohibition on Assistance to Drug Traffickers. These regulations were issued by the Department of State and require that certain key individuals of organizations must sign this Certification.
2. If you make a false Certification you are subject to U.S. criminal prosecution under 18 U.S.C. Protected content .
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions
1. The prospective lower tier participant certifies, by submission of this offer/proposal/application, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.
Conflict of Interest Statement
IRI does not tolerate fraud, collusion among offerors/bidders/applicants, falsified proposals/bids, bribery, or kickbacks. Any firm or individual violating these standards will be disqualified from this procurement, barred from future procurement opportunities, and may be reported to the U.S. Office of the Inspector General.
Offerors/bidders/applicants responding to this solicitation agree to:
1. Disclose any close, familial, or financial relationships with IRI, IRI employees, agents, or contractors. For example, if an offeror’s cousin is an IRI employee, the offeror must disclose the information.
2. Disclose any family or financial relationship with other offerors/bidders/applicants submitting proposals. For example, if the offeror’s father owns a company that is submitting another proposal, the offeror must state this.
3. Certify that the prices in the offer have been arrived at independently, without any consultation, communication, or agreement with any other offeror/bidder/applicant or IRI staffer for the purpose of restricting competition.
4. Certify that all information in the proposal and all supporting documentation are authentic and accurate.
5. Certify understanding and agreement to IRI’ prohibitions against fraud, bribery and kickbacks.
6. Certify that no money, fee, commission, credit, gift, gratuity, object of value or compensation was offered to or accepted by IRI employee or agent for gain related to the solicitation.
Certification Regarding Lobbying
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding, extension, continuation, renewal, and amendment of any contractual agreement or a grant issued by IRI.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this solicitation, the undersigned must complete and submit Standard Form-LLL, “Disclosure of Lobbying Activities,” in accordance with its instructions.
3. The undersigned must require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients must certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section Protected content , title 31, United States Code. Any person who fails to file the required certification will be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
The offeror/bidder/applicant represents that the following persons are authorized to negotiate on its behalf with IRI and to bind the recipient in connection with this procurement:
Name Title Telephone Email
Taxpayer Identification Number (TIN)
If the offeror/bidder/applicant is a U.S. organization, or a foreign organization which has income effectively connected with the conduct of activities in the U.S. or has an office or a place of business or a fiscal paying agent in the U.S., please indicate the recipient’s TIN:
Data Universal Numbering System (DUNS) Number
1. Unless otherwise specified in the solicitation using an applicable exemption, in the space provided at the end of this provision, the recipient should supply the Data Universal Numbering System (DUNS) number applicable to that name and address. Offerors/bidders/applicants should take care to report the number that identifies the offeror/bidder/recipient's name and address exactly as stated in the proposal.
2. The DUNS is a 9-digit number assigned by Dun and Bradstreet Information Services. If the recipient does not have a DUNS number, the recipient should call Dun and Bradstreet directly at Protected content . A DUNS number will be provided immediately by telephone at no charge to the recipient. The recipient should be prepared to provide the following information:
a. Entity’s name.
b. Entity’s address and telephone number.
c. Line of business.
d. Chief executive officer/key manager.
e. Date the entity was started.
f. Number of people employed by the recipient.
g. Company affiliation.
3. Recipients located outside the United States may e-mail Dun and Bradstreet at Protected content to obtain the location and phone number of the local Dun and Bradstreet Information Services office.
The DUNS system is distinct from the Federal Taxpayer Identification Number (TIN) system.