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Anglophone Secretary (Brussels)

The European School of Brussels IV is recruiting a(n):
Anglophone Secretary
Job description:
Pedagogical Secretariat
Main tasks:
• Managing the absences of the secondary teachers on a daily basis : publishing the teachers’ absences live on the screens and planning certain replacements
• Welcoming the teachers and the students for their timetables. Giving information to the teachers on various topics and welcoming the students (pedagogy)
• Start of the school year. Preparing various documents for the start of the school year (lists of students, files, etc.)
• Students’ final departures – closure of administrative file (students management program)
• Logistic support to the cycle coordinators (preparing the option choices, receiving the option choices from P5 to S6 before handing them over to the coordinators, attend a weekly meeting with coordinators)
• Helping to organise the secondary class councils
• Creating the secondary’s timetable with the “timetabler”, the teacher in charge of organising the schedule for all teachers
• Managing the students’ programme: adapting timetables, rooms, promotion of students, etc.)
• Encoding the pedagogical information in the students’ management programme
• Filing, archiving
• Various tasks, at the Deputy Director’s request and according to the school’s needs
• Encoding in the students’ management programme
• Organising the Baccalaureate
Requested profile:
• Higher education diploma (min. 3 years)
Protected content experience as a secretary, preferably in a school secretariat /international or European environment
• English mother tongue level, very good level in French, a good level in Dutch or German is an asset
• Ability to work in a team or alone, proactive, autonomous and fast-working
• Organizational skills, team spirit, interpersonal skills, flexibility, stress-resistant
• Excellent writing and translating skills
• Knowledge of commonly used computer software (MS-Office) and ability to quickly learn how to use specific software used in the European Schools system
• Ease and confidence in dealing with a demanding public
• Presence at school as from 7.30 am

Ecole européenne de Bruxelles IV
Drève Sainte Anne 86 – Protected content
Tél.: 02/340.13. Protected content 02/340.14.98 – Protected content
• Permanent contract according to the Belgian legislation and the AAS service regulations (see website of the European Schools ( Protected content )
• Weekly working hours of 37h30 (full time)
• Monthly gross salary of 3.199,59 €
• The post is available from 15 November Protected content
Please send your application (with a maximum of 3 attachments: cover letter, CV, and copies of diplomas) by email only to recrutement. Protected content by the 09 of October Protected content . Page