Executive Assistant to the Managing Director of a Fashion Company
This will be an extremely demanding and fast paced position that will require a quick thinking Executive assistant who is able to multi-task and change complex itineraries at the last moment. This role will predominantly support the Managing Director with all diary coordination, travel bookings, intricate expenses and any other ad hoc tasks that might be required. The Managing Director travels throughout the year so requires a highly organized and pro-active individual. This person will also give support to the busy Buying Managers with diary, travel and expenses.
Sole responsibility of diary management and daily logistics for the Managing Director
Coordinate all travel and hotel arrangements making sure this is coordinated alongside the team buying schedules
Manage all correspondence on behalf of the Managing Director. Sort any incoming mail and e-mails - log, forward, priorities, respond as appropriate
Complete complex, multi-exchange rate expenses efficiently while working to tight deadlines
Perform ad hoc and personal tasks as required, at the request of the Managing Director
Assisting with all day to day activities
Keep track of all press samples send outs and returns for all the categories, managing relationships with the media and fashion press, promoting brands etc…
Keep track of all fashions events that are of relevance to the store.
Constant update to website, face book page, and other social media.
Mange all client/ company correspondents and shipping requirements.
Essential Skills & Requirements
Strong understanding of the fashion industry or previous luxury goods experience
Experience of supporting at VP or Director level
Extensive experience in juggling very hectic Outlook diaries for more than 1 person
Proven ability to schedule international travel often at last minutes' notice
Flexible in travelling abroad to attend fashion events and meetings.
Fully experienced in all MS packages, Word Excel & PowerPoint and ability to do extensive research in the Fashion domain.
Experience in creating fashion catalogue and uploading filling pictures
Very strong communication skills, both verbal & written (Fluency in English is a MUST , any other language would be an assist. Arabic is not a requirement to this position
A calm demeanour and able to react positively during stressful times
A discreet manor and used to dealing with sensitive information
Proven ability to work efficiently and proactively
Proven ability to work to stringent deadlines with extreme pressure and change
Able to take initiative
Confident character to liaise with senior people both internally and externally
Excellent eye for detail & very organized
Salary :Hiring salary depends on experience and budget availability)
Starting Date: As soon as possible
candidates should preferably carry a foreign passport.
To Apply: please send your updated CV to : Protected content