Private Company Looking for Executive Secretary (Doha)
• Executive Assistant to the Chairman, Managers, Finance, Human Resources and Administration Department or others.
• Reads and screens incoming correspondence and reports; makes preliminary assessment of the importance of materials and organizes documents; handles some matters personally and forwards appropriate materials to the administrator or executive and staff.
• Updates the Chairman, Managers, Finance, Human Resources and Administration Department or others on status of issues before scheduled meetings.
• Reviews, proofreads, and edits documents prepared for the administrator’s or executive’s signature.
• Acts as liaison between the Chairman, Managers, Finance, Human Resources and Administration Department or others, by transmitting directives, instructions and assignments and following up on the status of assignments.
• Maintain the general filing system and file all correspondence.
• Respond to public inquiries.
• Composes letters and memoranda in response to inquiries.
• Performs a variety of administrative or executive support tasks that are highly confidential and sensitive.
• Receives and screens incoming calls and visitors, determines which are priority matters, and alerts the administrator or executive accordingly. Makes referrals to appropriate staff or provides requested information.
• Takes and transcribes dictation on technical and confidential matters from the Chairman, Managers, Finance, Human Resources and Administration Department and others.
• Coordinates office management activities for the administrator, executive or commission.
• Coordinates and facilitates the administrator’s or executive's calendar to arrange
appointments, meetings, and conferences.
• Recommends actions to be taken on office expenditures such as equipment and supply needs.
• Makes travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
• Operates standard office equipment.
• Performs related work as assigned.
MUST BE FLUENT IN ARABIC/ENGLISH
DOLPHIN HOLDING W.L.L. WEST BAY
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