We are looking for a Executive Assistant to CEO (Istanbul)
YT Consultancy Office of the Chairman and CEO is seeking an experienced Executive Assistant to provide additional support in this fast-paced office. This full-time position would report to the Senior Executive Assistant. In this support role, you will provide high level administrative skills to a wide range of business tasks. The ideal candidate will be highly organized with excellent communication skills.
The following are key responsibilities for the role:
Provide executive support to CEO when Senior Executive Assistant is not available or out of the office.
Professionally represent CEO office when working with senior leadership and other staff across the organization.
Organize and coordinate all travel arrangements, including company plane, ground transportation, preparing itineraries and overnight accommodations.
Gather and organize background and related materials for internal and external business meetings, client or third-party appointments, conferences and other scheduled events.
Open, sort, review, prioritize and organize incoming/outgoing mail and correspondence. Independently distribute as appropriate, draft/compose routine letters and general correspondence (including e-mail) from verbal direction or from knowledge of processes and procedures.
Process expenses with a responsibility to budget adherence; review for compliance and coordinate approval of all expenses including processing accounts payable invoices.
Provide complex screening, fielding, prioritizing of inbound communications via telephone, mail, and e-mail to resolve critical issues in a timely manner.
Work on a variety of special projects as needed with multi-tasking as necessary. Ability to take initiative, use good judgment, understand deadlines and carry multiple projects through to completion even with much interruption. Ability to work independently under general direction, prioritize work and ask for further clarification when necessary.
Work autonomously to manage projects and maintain communication with appropriate parties.
Create executive summaries regularly to brief leadership on various issues and topics.
Communicate professionally across all levels of the organization.
Effectively manage highly confidential company information
English and Turkish language at Advanced Level. Dutch or Arabic Upper-Intermediate Level language would be preferable
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