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Opening for HR and IT Admin at Traveloka PH (Manila)

Hi Team,

We at Traveloka have an opening for an HR and IT Admin. Please see below.

For those interested, you may send your CV at: Protected content

Minimum qualifications:
1-2 years of administrative or assistant experience
Go-getter, proactive personality
Able to plan his/ her own daily plan and self-management of time and scope of work; Excellent time management skills and ability to multi-task and prioritise work
Knowledge of basic office management systems and procedures
Attention to details and tactical problem-solving skills
Good written and verbal communication skills
Strong organisational and planning skills
Proficiency in MS Office

Job Description:
Maintain employee database, which includes updating database of new joiners and ensuring accuracy of existing database
Maintain Company Asset database on IT equipment (e.g. laptop and screen) which includes recording and updating information for IT equipment assigned to new-joiners at timely and accurate manner
Maintain the tracking database of office supplies per guidance of Country Manager/ direct supervisors, including replenishing office supplies inventory, proactively ordering with approval from Country Manager, tracking request for individual employees and overall office usage, and proactively sourcing vendors that can provide most cost-efficient quotation
Act as office liaison to office landlord, office supplies vendors, and other relevant vendors related to office administrative matters to collect invoices and relaying relevant materials and providing invoices to Country Manager in a timely manner
Research and book housing and travel arrangements (offline requirements such as transportation, accommodation), which includes sourcing and negotiating the best cost-effective suppliers per requested by Country Manager
Maintain Conference room reservation and overall office tidiness (including working with office landlord to ensure overall hygiene and office cleanliness)
Submit and reconcile expense reports in an accurate and timely manner. Financial information must be maintained with utmost confidentiality
Assist in printing of documents for hotel partners and/or other printing production as requested by Country Manager
Provide general support to visitors which includes providing direction to the office, providing office pass, assistance in ordering lunch, etc.
Assist the HR Management team with onboarding for new joiners, including general introduction to Asana and Google Sheet on petty cash disbursement, office supply request, and leave request and providing laptop & IT equipment (e.g. mouse and screen, if requested)
Conduct errand runs such as bank run for depositing check or payment, making reservation for team dinner or team outing
Answer and direct phone calls
Other administrative tasks as instructed by the Country Manager

About Traveloka:

We are a Technology Company:
Industry obstacles and infrastructure limitation do not stop us from developing and transforming the region through ubiquitous and highly usable products, services, platforms, and technological breakthroughs.

We are a Talent Melting Pot:
We hail from ITB, UI, NTU, NUS, CMU, MIT, Stanford, Harvard, and other top universities globally. Our backgrounds range from science olympiad, multinational tech, consulting, academia to entrepreneurship.

We are a Place for Growth
Be part of a startup experience in cross-functional teams supported by resources of a firmly established company. Grow with the company into the role you want to have.

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