PERSONAL ASSISTANT to Director/CEO-FEMALE REQUIRED
We are a Australian company dealing Sporting Goods, Sublimation Sportswear, Fashion Wear, Digital Printers , Inbound Tours and Travel Manufacturer/ Importer, requiring a self-motivated person seeking to establish her position in the ever demanding Industry.
1 Management of incoming and outgoing mail, emails, telephone calls and correspondence, including where appropriate re-routing to executives.
2 Manage MDs schedule and update diary accordingly
3 Developing and maintaining MDs and the Organizations main contacts, internally and externally
4 Human Resources administrative support including management of personnel data files
5 Preparation and typing of documentation
6 Maintenance of accurate, comprehensive and accessible manual and electronic filing systems.
7 Facilitate provision of and collate information to MD
8 Co-ordinate the preparation by Executive of requisite papers for MDs review
9 Maintain of accurate minutes of the meeting, including taking notes at meetings, preparing draft minutes for MDs review and ensuring work discussed is complete on the declared dates
10 Provide secretarial services to Chairman when required
11 Organize accommodation for interstate and overseas clients as instructed by MD
12 Co-ordinate and confirm all corporate travel arrangements for MD and external visitors within budget parameters
13 Provide detailed itinerary for MDs travel
14 Ensure approvals for travel and accommodation have been obtained prior to completion of confirmation
15 Develop, implement and maintain a formal booking system
16 Negotiate travel supply arrangements with agency or agencies and liaise to ensure service levels are maintained
17 Maintaining folders in MD's room as per instructions and requirements
18 Co-ordinating with HOD's as and when required
19 Synchronising MD's phone and his laptop
20 Managing MD's laptop and data management in his laptop.
Excellent verbal and written communication skills are essential. Above average computer knowledge like word, excel, power point along with the ability to build strong relationships
Able to travel interstate/overseas on short notice, ,must have valid travel documents.
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