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Geneva: Seeking part time admin and marketing assistant

Job Description

Administrative and Marketing Assistant
(Part time vacancy – 40 to 60 %)

Company Description

People Edge is a Geneva-based company providing management and leadership training and coaching to multinationals in Switzerland and Europe, mainly in the pharmaceutical and IT industry. Website: Protected content .

General description of the job

In order to help the organisation to optimise the administrative processes, we are looking for a part-time assistant who will be in charge of three task areas:

- Office management
- Support for accounting work
- Support for marketing tasks

The position reports directly to the Managing Director.

Start: April 1st or earlier

Main tasks:

Office Management
- Contact with the Regie
- Purchase of office supplies
- Responsible for phone and internet working smoothly
- Check all contracts (tel, internet, mobile, etc... are up to date and the most cost-effective)
- Make sure all payments are made on time
- Management of cleaning staff
- Oversee maintenance of furniture and machines
- Booking of meeting room

Support for the accounting and administrative work
- Receptionist for visiting clients
- File bank statement, invoices and receipts
- File of client documents
- Open and file incoming mail
- Prepare all documents for accounting
- Create, print and manage client documents
- Type up confidential reports

Support for the marketing tasks
- Keep the client database up to date
- Optimisation of website advertising / ad words, etc
- Send correspondence and gifts to clients, when appropriate

Skills required:

- Good command of Word, Excel, Powerpoint, Internet browsers and current office software
- Fluent English (written and spoken); German fluent or native would be a great asset; French useful but not essential
- Curiosity and adaptability to learn and use new and varied things
- Ability to anticipate the customer’s needs
- Great attention to detail
- Ability to work on own initiative and without constant supervision
- Discretion and ability to maintain confidentiality

Experience required:

- Having previously worked as an assistant
- Work experience in an international environment a must
- Human Resources and Marketing environment knowledge preferred but not essential

People Edge is a dynamic and professional company, where consideration of the needs of the client, respect for the client and their right to confidentiality are paramount. We are looking for an individual with an interest in people development in corporations and a strong desire to support the growth of the team.

If you are interested in this challenging position, please send your CV, your current salary level and a few lines about why you think you would be the right person for the position to Protected content .

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