Position Title: Protected content Accountant
Duty Station: Protected content
Classification: Protected content
Type of Appointment: Protected content Year Fixed Term with possibility of extension)
Estimated Start Date: Protected content soon as possible
Closing Date: Protected content 30, Protected content
Reference Code: Protected content
Established in Protected content , IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
The incumbent works under the overall supervision of the Chief of Accounts in Geneva, and the direct supervision of the Head of Panama Accounting Services, Panama Administrative Centre.
Core Functions / Responsibilities:
• General Accounting Work:
o Provide support and guidance on the application of rules to Country Offices (CO) on accounting/financial matters e.g. compliance with Accounting Procedures for IOM Field Offices, IPSAS and PRISM Financials etc.;
o Assist in making recommendations to Head of PAS and Chief of Mission (COM) on both procedural and policy improvements and efficiencies in accounting/finance area (when required);
o Coordinate the timely collection of documents in connection with External, Donor and Internal audits. Ensure to the extent possible that audits are completed quickly, efficiently and with the minimum impact on PAC and IOM
• Checklist and Payroll Review:
o Ensure that checklist and payroll reviews are performed based on the annual plan and those minimum requirements for the number of reviews are met and timely coordinated and provide checklist review results to Office of Inspector General (OIG) whenever applicable (when required).
o Review and analyze assigned COs trial balance and accounting returns (including bank/cash books, vendor accounts, Purchase Orders, Assets, payroll, etc.) to ensure that accounts are valid, complete and fairly presented;
o Summarize findings noted during the review and recommend corrective actions to be taken;
o Continuous follow up of unresolved issues until expected results are achieved;
o Escalate to the Head of PAS, ACO or Regional Office (RO) any material findings noted (when required);
o Assist the Mission in coordination with HR to correct payroll entries in PRISM FI.
• Month-end Closing Procedures:
o Perform month end procedures and follow up/advise mission finance staff on exceptions noted;
o Review and clearance of suspense, transit and clearing accounts; advise missions on housekeeping and clearance/ reclassifications of wrong postings;
o Prepare accounting/adjusting entries as necessary and ensure that these accounting entries are correct before posting in PRISM FI.
• Donor Financial Report Endorsement:
o Review and analyze donor financial reports prepared by the CO to ensure compliance with donor agreement (budget, interest, funding, etc.) and reports are reconciled with PRISM FI prior to donor submission;
o Provide advice to CO on financial reporting to donors if necessary (e.g. application of rules, calculation of interest).
o Calculate interest and provide certification for interest earned whenever applicable (when required);
o Coordinate with other departments (ROs and International Development Fund) to ensure conformity with specific donor reporting requirements;
o Ensure compliance with donor reporting checklist;
o Maintain statistics of donor financials reports received and endorsed
• Project reviews:
o Analyze project balances to ensure that expenditure are within confirmed funding, revenue is recognized timely, reporting requirements are met and projects with potential deficit are detected;
o Summarize findings noted and coordinate with CO, RO, Prism Central Support Team (PCST), Revenue and ACO for appropriate action
o Assist in the identification of “risky” projects (i.e. those with potential deficits) and inform Head of PAS for his/her further coordination with ACO;
o Review accuracy of Mission’s analysis of an ongoing project where adjustments are required due to Forex or additional overhead;
o Coordinate with Mission and Manila to facilitate the closure of the projects in PRISM FI;
o Continuous follow up of unresolved issues until expected results are achieved;
o Continuous update of project recap file.
o Assist missions with PRISM FI inquiries when necessary and refer the more complex queries to the Head of PAS;
o Travel to COs as may be required in the performance of assigned tasks (when required);
o Provide training to COs finance staff on IOM accounting and PRISM Financials as required;
o Obtain Chiefs of Mission, Project Managers and Resource Management Officers’ annual financial management confirmations;
o Work closely with PCST and PRISM Team on technical issues in PRISM FI ;
• Perform other accounting functions as may be required.
Accepts and gives constructive criticism
Follows all relevant procedures, processes, and policies
Meets deadline, cost, and quality requirements for outputs
Monitors own work to correct errors
Takes responsibility for meeting commitments and for any shortcomings
o Client Orientation
Identifies the immediate and peripheral clients of own work
Establishes and maintains effective working relationships with clients
Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
Keeps clients informed of developments and setbacks
o Continuous Learning
Contributes to colleagues' learning
Demonstrates interest in improving relevant skills
Demonstrates interest in acquiring skills relevant to other functional areas
Keeps abreast of developments in own professional area
Actively shares relevant information
Clearly communicates, and listens to feedback on, changing priorities and procedures
Writes clearly and effectively, adapting wording and style to the intended audience
Listens effectively and communicates clearly, adapting delivery to the audience
o Creativity and Initiative
Proactively develops new ways to resolve problems
o Leadership and Negotiation
Convinces others to share resources
Presents goals as shared interests
o Performance Management
Provides constructive feedback to colleagues
Provides fair, accurate, timely, and constructive staff evaluations
Uses staff evaluations appropriately in recruitment and other relevant HR procedures
Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations
o Planning and Organizing
Sets clear and achievable goals consistent with agreed priorities for self and others
Identifies priority activities and assignments for self and others
Organizes and documents work to allow for planned and unplanned handovers
Identifies risks and makes contingency plans
Masters subject matter related to responsibilities
Identifies issues, opportunities, and risks central to responsibilities
Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
Persistent, calm, and polite in the face of challenges and stress
Treats all colleagues with respect and dignity
Works effectively with people from different cultures by adapting to relevant cultural contexts
Knowledgeable about and promotes IOM core mandate and migration solutions
Actively contributes to an effective, collegial, and agreeable team environment
Contributes to, and follows team objectives
Gives credit where credit is due
Seeks input and feedback from others
Delegates tasks and responsibilities as appropriate
Actively supports and implements final group decisions
Takes joint responsibility for team's work
o Technological Awareness
Learns about developments in available technology
Proactively identifies and advocates for cost-efficient technology solutions
Understands applicability and limitation of technology and seeks to apply it to appropriate work
o Effectively applies knowledge of relevant financial discipline.
o Develops / follows internal control procedures to prevent fraud and mismanagement.
o Ensures application of institutional financial policies and guidelines.
o Advocates incorporation of financial considerations into processes and procedures
• University Degree in Accounting, Finance, Audit or related field. Certified Public Accountant or equivalent would be an advantage.
• Minimum five years of relevant experience in the field of accounting or finance.
• Experience in audit is an advantage.
• Knowledge of accounting systems and/or SAP plus generally accepted accounting principles and internal controls.
• High-level computer literacy.
• Good analytical and problem-solving skills.
• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
• High level of fluency in Spanish and English.
You may find more information about the position’s functions, responsibilities, required competencies and qualifications on the following webpage: Protected content .
How to apply: Interested candidates are invited to submit their resumes/CVs and cover letter specifying the motivation for applications to Protected content , by June 30, Protected content the latest, referring to this advertisement and specifying the exact Reference Code (AN2015/010-PAC) of the position in the email subject title. Only shortlisted candidates will be contacted.
This position is open to nationals and residents of Panamá.
June 15 to June 30, Protected content .