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General Purpose
Provide personal administrative support to management and the company through conducting and organizing administrative duties and activities including receiving and handling information.
Main Job Tasks and Responsibilities
prepare and manage correspondence, reports and documents
organize and coordinate meetings, conferences, travel arrangements
take,type and distribute minutes of meetings
implement and maintain office systems
maintain schedules and calendars
arrange and confirm appointments
organize internal and external events
handle incoming mail and other material
set up and maintain filing systems
set up work procedures
collate information
maintain databases
communicate verbally and in writing to answer inquiries and provide information
liaison with internal and external contacts
coordinate the flow of information both internally and externally
operate office equipment
manage office supplies
carrying out specific projects and research;
responsibility for accounts and budgets;
taking on some of the manager's responsibilities and working more closely with management;
Education and Experience
relevant training or qualification
knowledge and experience of relevant software applications - spreadsheets, word processing, and database management
knowledge of administrative and clerical procedures
knowledge of business principles
proficient in spelling, punctuation, grammar and other English language skills
proven experience of producing correspondence and documents
proven experience in information and communication management
minimum 3 years experience as assistant
Key Competencies
verbal and written communication skills
attention to detail
planning and organizing
time management
interpersonal skills
customer-service orientation
stress tolerance
result oriented

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