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Site Administrative Assistant (Colombo)

Reporting to the Financial Controller, responsibilities and essential job functions include but are not limited to the following: Protected content

 Follow departmental policies and procedures of the joint venture.
 Must be able to deal with international companies, in order to get any detail regarding the procedure, handling the supplier accounts.
 Must be familiar with the International Commercial Terms (Incoterms), especially with Cost, Insurance & Freight (CIF).
 Assist in the development and update of project administrative procedures and in maintenance of the Project’s manuals and library.
 Assist in the day to day activities of department including internal approval documents, amendment documents and others; ensuring all standards are followed.
 Assist with the internal control over LC, TT and Advance Payments.
 Assist in providing required documentation for Custom Clearing procedure and B.O.I. applications.
 Assist with the follow-up the containers, ETA, ETD, Bill of Lading, Packing List and any other document required.
 Assist with the Good Received Noted by preparing the required documents.
 Assist in the insurance monitoring of freight, transport and storage.
 Assist with the Capital Expenditure form.
 Assist in the implementation and maintenance of the hotel staff’s services.
 Other duties as assigned.


• University degree in a related discipline preferred.
• Minimum 5 years of experience in document control systems and management.
• At least 5 years of international experience is highly recommended.
• Proficient in MS Professional Office Suite including: Excel & Word.
• Excellent verbal and written communication skills in English are required and Spanish is highly recommended.
• Must be detail oriented, thorough, well-organized and effectively manage time.
• Strong interpersonal and problem solving abilities.
• Experience with Enterprise Resources Planning software, such us Oracle is desirable. At least 3 years of Accounts Payable Experience.
• Financial accounting and controlling skills are highly recommended.
• Ability to work in multicultural environments.

Workplace: Galle Province
Work permit in Sri Lanka
Salary: Based on experience

Please send your CV and any other information you deem relevant to Ruben Barbera, eco.ruben. Protected content