ANTICIPATORY STAFFING PROCESS
POSITION TITLE: Executive Assistant to the Ambassador
SECTION: Embassy of Canada – Ambassador’s Office
LOCATION: Embassy of Canada, Israel
STARTING SALARY: ILS 160,868 plus benefits
DATE POSTED: November 5, Protected content
CLOSING DATE: November 12, Protected content
OPEN TO: Embassy of Canada employees, spouses and dependants of Canada-based staff and all other persons who meet all of the essential requirements stated below, who have work authorization in Israel, and whose applications are received by the closing date.
JOB SUMMARY: Under the general supervision of the Head of Mission, provides personal secretarial assistance; acts as social secretary; manages Head of Mission’s correspondence; greets visitors and provides hospitality; and performs other duties.
TENURE: Term from mid-November Protected content , for up to one year, to be confirmed.
ESSENTIAL REQUIREMENTS: Please note: Failure to meet any of the essential requirements eliminated candidates from further consideration in the competition.
Candidates must demonstrate clearly how they meet Essential Requirements listed below:
Education: High school graduation
Experience: Relevant office, business or political experience within the past 2 years
Language: Strong oral and written skills in both English and Hebrew are required
Condition of Employment (must be met):
Ability to obtain the required security clearance for a Government of Canada Reliability Status
Candidates who meet the Essential Requirements will be assessed on the following qualifications.
1. Knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint)
2. Basic understanding of budget management
1. to perform under pressure
2. to learn quickly and continually
3. to communicate effectively orally and in writing in English and/or French
4. to plan and organize, with a particular emphasis on major event planning; and
5. to set priorities and meet deadlines.
1. Strong organizational skills
2. Excellent interpersonal skills
3. Mature understanding of working in a business and political environment
4. Discretion and professional integrity
5. Initiative and sound judgment
6. Effective interactive communication – oral and written
7. Adaptability and Flexibility
8. Attention to detail
1. Experience in basic financial management
2. Oral and written skills in French
3. Oral and written skills in Arabic
The staffing process will consist of a review of all applications to ensure that applicants meet the essential requirements. PLEASE NOTE THAT FAILURE TO MEET ANY OF THE ESSENTIAL REQUIREMENTS ELIMINATES CANDIDATES FROM FURTHER CONSIDERATION IN THE COMPETITION. Only those applicants who meet these will be contacted by the Human Resources section for an interview or other form of assessment of the rated requirements.
A board will be formed to conduct interviews of qualified applicants and to oversee the administration of any appropriate tests. The interview will consist of a series of questions and may include a written test and other tests designed to evaluate each applicant's knowledge, abilities and personal suitability for the position.
An eligibility list of qualified candidates may be established as a result of this anticipatory staffing process. This may be used to staff similar positions within the Embassy of Canada.
All candidates are presumed to have pre-existing legal status to live and work in Israel.
Postemployment with the Embassy of Canada is subject to security clearance.
Only successful candidates will be contacted.
The Embassy of Canada offers a competitive salary, generous leave and a strong benefits package.
METHOD OF APPLICATION:
Applications should be sent by e-mail to: Protected content by the closing date.
In completing their applications, candidates should confirm that they meet all the essential requirements and take care to relate their work experience to the position description.